Tender & Bid Writing Specialist

Colombo

Full-time

Permanent employee

Main responsibilities

Tender research and identification

Research and identify relevant public and private sector tender, bid and RFP opportunities.
Review opportunities to understand requirements, eligibility criteria, deadlines and submission processes.
Carry out initial research to help decide whether opportunities are a good fit for Flat Rock Technology.
Maintain visibility of upcoming opportunities and key submission deadlines.

Bid and tender coordination

Coordinate the end-to-end administrative process for bids, tenders and RFP responses.
Review tender documentation and identify the information, evidence and supporting documents required.
Create clear submission timelines and make sure stakeholders understand their responsibilities and deadlines.
Gather information and input from internal teams, including Sales, Operations, Technology, Finance, HR and senior management.
Track actions and follow up with contributors to keep submissions on schedule.

Preparation and submission

Support the drafting and preparation of tender and RFP responses.
Research and collate the information needed to answer specific tender questions.
Review responses to make sure they are clear, accurate, consistent and address the tender requirements.
Proofread and quality-check all documentation before submission.
Make sure all required supporting documents are included and submissions are completed accurately and on time.

Compliance

Make sure responses accurately reflect Flat Rock Technology’s capabilities, policies, certifications and contractual position.
Work with relevant stakeholders where clarification or approval is needed.

Bid library and company information

Develop and maintain a central library of reusable content for future bids and tenders.
Keep company information, policies, certifications, case studies, standard responses and supporting documents up to date.
Build a bank of previous tender responses and frequently requested information.
Help improve and standardise the quality and consistency of Flat Rock Technology’s bid and tender documentation.

Essential

Fluent written and spoken English.
Strong research and analytical skills.
Experience reviewing detailed documentation.
Excellent written communication and close attention to detail.
Ability to interpret complex requirements and pick out the key information.
Strong organisation and the ability to manage multiple deadlines at once.
Confidence coordinating information and actions across different teams.
Ability to work independently and take ownership of tasks through to completion.

Desirable

Previous experience in a bid, tender, proposal or RFP role, ideally in technology, Outsourcing or IT services.
Familiarity with public sector procurement processes and tender portals.
Experience building or maintaining a content library or knowledge base.
Confident user of Microsoft Office or Google Workspace.

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